LAKE FOREST PARK WATER DISTRICT
      GOOD WATER NATURALLY

LAKE FOREST PARK WATER DISTRICT
BOARD MEETING MINUTES
JANUARY 18, 2010


Commissioners present: Timothy Davis and William Currie

Others present: Alan Kerley, District Water Manager; Dan Mundall, Engineer; Jackee Zweekhorst, Office Administrator; Mr. Donahue and Mr. Apsitis, Residents.

Mr. Davis called the meeting to order at 9:00 am.

The Commissioners approved the agenda

Mr. Currie moved and Mr. Davis seconded adopting the minutes of the December 21, 2009, Board meeting as written. Motion passed.

Ms. Zweekhorst reported that after payment of vouchers the funds had the following balances: Maintenance Fund at $99,020.85, Capital Improvement Fund at $319,979.97, PWTF at $329,806.24 and Market Rate Account at $389.10 Revenue for the month of December totaled $45,043.06 with $34,019.15 from water sales, $4,968.23 in Capital Improvement Fees, $1,716.94 in Washington State Excise tax, $1,911.70 in City of LFP Franchise and $2,127.04 in interest payments.  Vouchers No.111209 through No.111264 in the amount of $82,689.99 were authorized for payment.

Mr. Mundall arrived at 9:22 am.

Ms. Zweekhorst reported the following:

Due to the Presidents’ Day holiday falling on our next monthly scheduled board meeting of Monday, February 15, 2010. Ms. Zweekhorst requested the meeting be changed to the following Monday, February 22, 2010 at 10: 00 am. Commissioners approved the request.

Ms. Zweekhorst presented the Commissioners with additional information regarding alternative options to the PWTF loan program. A discussion was held.

Ms. Zweekhorst reported there is no new status update on the Seattle Public Utilities wholesale water contract negotiations at this time.

Ms. Zweekhorst reported that there is no new status update on the Brightwater Tunnel Project; the TBM is still being repaired.

Mr. Kerley reported the following:

The High Zone Standpipe is progressing and we have been working closely with the contractor. Recent operations work includes disinfection, filling and purity sampling, daily site and safety inspections, and bringing the standpipe back online.

On Saturday January 9th, the crew and Mr. Kerley repaired a watermain break at address 18431 Ballinger Way.  This makes three within close proximity along Ballinger Way over a period of 7 months. Mr. Kerley recommends that we include this stretch of watermain from 37th Ave NE to 40th Ave NE in any watermain replacement project along Ballinger Way.

The standby tank needs some hatch improvements and safety measures before we can bring it into service. Safety items include replacing the wooden railing that is rotting out with a metal railing and installing a galvanized ladder system to access the tank hatch. The initial quote for the ladder system came in at around $2700.00. Mr. Kerley has been able to cut the cost down to around $2300.00.

Meter reading and billing went well and was completed on time.

The crew and Mr. Kerley have been working on several drainage and surface water issues up at the wellhead. A large area of the roadway by the gate eroded away from the recent heavy rains. The staff used large quarry rock to shore the area up. More work will need to be done during the summer when the staff can safely work around the flow line of the ditch. Another area of concern is a drain line and soft area to the East of the gate. Vehicles constantly disturb the area and leave deep ruts that divert the water down our roadway causing significant erosion. Mr. Kerley is working with the City and our staff to find a permanent solution.

All the rain has led to high ground water levels, which in turn means that we have been busy investigating several calls about flowing water. So far it all appears to be run off. We will continue to monitor the telemetry for spikes in usage and keep up daily field checks until ground water levels drop.

Over the last three years the dollar amount that the District has averaged per vactor rental is around $725.00. Using this figure, the District has already recouped $5075.00 of the purchase and maintenance costs on the vactor unit.

The Commissioners would like Mr. Kerley to place an ad in Craigslist placing the excavator trailer for sale.

Mr. Mundall reported the following:

The Standpipe Refurbishment project status is the interior painting and platform are now complete, and the Variable speed drive is now offline. A discussion was held.  Tom Steenmeyer Co. had overlooked a testing protocol of the project contract. Mr. Steenmeyer and Mr. Mundall resolved the issue and Mr. Steenmeyer is awaiting the results of testing. A discussion was held.
A letter was sent to Madison Marquette the property management company for the Lake Forest Park Towne Centre requesting there response regarding the additional fire flow requirements that are needed for the Towne Center. The due date requested in the letter for there comments would be Wednesday, January 27, 2010. A discussion was held.

The widening study plans and design of the trail at the Emergency Backup wells at the SPU triangle parcel should be completed in the next two – three weeks from Aspect Consulting.

Regarding the property purchase of the SPU triangle parcel, Pree Carpenter a SPU property employee has made an error regarding the appraisal; Judi Gladestone of SPU has assured us we should have an Appraisal report within the week.  

There is no new update on the Brightwater Intertie phase II.
The PWTF 2008 178th Street to 30th Avenue watermain replacement plans will be submitted to the City of Lake Forest Park for approval by the next board meeting. A discussion was held.

The Commissioners were concerned if Mr. Mundall the Lake Forest Park Water District Contract Engineer had any future plans to leave the District. Mr. Mundall responded that he does not have plans to leave as the Lake Forest Park Water District Contract Engineer.

There being no further business the meeting was adjourned at 11:35 am.